Re: Kitchen tile and the island
Grace Okafor · to Mina Park · 08:12
Your AI planner for small teams
Less chasing.
More doing.
Cove turns meeting notes and client emails into clear tasks, ready-to-send follow-ups and a plan for your day.
Meet CoveLarkspur
FAIRLEAD
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Every email and call, read for what it asks of you.
Cove reads your inbox and meeting notes, finds the asks and proposes tasks with an owner and a date. You accept each one with a single key.
- GOGrace OkaforRe: Kitchen tile and the island08:123
- Ridgeview Inn weekly callGoogle Meet notes10:054
Leila HaddadCounter stone delayed?07:412
Lucia FerrerProposal questionsWed2
Abena ColePhotos of the café corner10:212
- 7 new emails and notes this morning
- 16 tasks found, each with its source line
- 6 min a day to clear triage at Larkspur Studio
A plan for today that rebuilds itself.
Cove places tasks around your meetings and keeps a buffer. When a call runs long or a client needs you now, it moves the work, not the meetings, and tells you what changed.
- Focus blocks stay whole. Cove moves them as a unit or leaves them alone.
- Every change is listed, with one click to undo it.
- Your calendar stays the source of truth. Cove only writes tentative holds.
Thursday, 22 October
Mina Park · 11 blocks · 2 h 45 min focus
Mina Park · 11 blocks · 2 h focus, 45 min kept free
Leila asked for a call today. Oakline’s quartz desk closes at noon, so calling her first lets Jonah order a backup slab.
Plan updated. Leila at 10:50, focus from 11:30, Marlow answers at 13:15.
Ridgeview Inn weekly callGoogle Meet · ran 10 min long
Follow-ups: 5 drafts to review
Focus: Okafor elevations and island optionsOkafor residence · 1 h 45 min10:45 → 11:30
Lunch
Call Leila Haddad: counter timelineNorth Pier Bakery13:15 → 10:50
Marlow Dental: proposal answersFocus · 1 h14:00 → 13:15
Buffer (kept free)
Greenhill moodboard v2 reviewwith Theo
Follow-ups written before you remember them.
When a proposal goes quiet, an invoice slips or you promise something on a call, Cove drafts the email in your voice. Pick the tone, edit if you like, and send.
- Sent this week
- 23
- Replied the same day
- 61%
- Median reply time
- 2.6 h
Follow-up · Alder Street Lofts
No reply in 8 days
ToBen Ashworth <ben@alderstreetlofts.com>
SubjectAlder Street lobby proposal
Drafted by Cove from the proposal sent Oct 14
Sent at 10:42 from arjun@larkspur.studio
BABen replied at 11:05. “Thanks Arjun, the board meets Tuesday. Could you join for 20 minutes at 6?”
New: Automations for repeat client work
Set it up once.
Cove runs it every time.
Invoices filed by client, reminders drafted, call notes turned into tasks. Cove asks before anything leaves your outbox.
See automationsFile client invoices and receipts14 runs · 56 min saved · last 7 days
Watching inbox
- WhenAn email has an invoice or receipt attached
- SaveDrive: Clients / Bellweather / Finance
- TaskInes logs it in QuickBooks
- Reply“Got it, thank you”
- Receipt from Lumen Supply → Bellweather / Finance3.2 s
- Invoice from Harbor Electric → Haskins loft / Finance2.7 s
- Invoice from Ridge Carpet Co. → Ridgeview Inn / Finance4.1 s
The rest of the week, in the same place.
Cove keeps the bigger picture next to the daily plan: what got done, who is waiting on whom and who has room.
Hours saved per week9.5
A Friday review, written for you
Hours saved, what slipped and what is next. Posted to Slack at four, ready for Monday.
North Pier BakeryQuartz delayed to Nov 9
Marlow DentalLucia asked 2 questions
Alder Street LoftsNo reply in 8 days
Ridgeview InnCarpet confirmed Nov 2
Every client, one timeline
Emails, call notes and tasks per client, with a plain note on who is waiting on whom.
42.5 / 40 h
38.8 / 40 h
35 / 36 h
29 / 40 hMove “Okafor appliance spec” (2.5 h) from Jonah to Theo?
Who has room this week
Planned hours against capacity for each person, and a suggestion when someone is over.
Running in four minutes.
Connect what you already use. Cove reads the last two weeks, so the first plan has real work in it.
-
1
Connect
Gmail or Outlook, your calendar and your call notes. Read-only until you allow sending.
-
2
Review what Cove found
Tasks, follow-ups and a plan for today, each with the line it came from.
-
3
Accept, edit or dismiss
One key each. Cove learns your owners, dates and tone from every choice.
“I used to keep a sticky note of everyone waiting on us. Cove keeps that list now, and most weeks it is empty by Wednesday.”
Mina ParkFounder, Larkspur StudioA week at Larkspur Studio.
Six people, twelve active clients, interior design and renovation in Portland, Maine. Week 43, Monday to Thursday.
- Hours saved
- 9.5h
- Tasks closed
- 46
- Follow-ups sent
- 23
- Triage a day
- 6min
“My crew leads get tomorrow’s plan at six. Nobody calls me at seven asking where to go.”
“Clients send documents in a dozen ways. Cove files them and tells me what is still missing.”
Works with the inbox and calendar you already have.
- Gmail
- Outlook
- Google Calendar
- Zoom
- Google Meet
- Slack
- Notion
- Google Drive
- Dropbox
- QuickBooks
- Xero
- HubSpot
Priced per person, billed simply.
Solo
For one person getting their day back.
$0forever
Start free- One inbox and calendar
- Daily plan with replanning
- 50 tasks a month from email and notes
- Follow-up drafts
Most small teams pick this
Team
For teams of 2 to 20 who share clients.
$12per person, per month
Start a 14-day trial- Everything in Solo
- Shared triage across inboxes
- Unlimited tasks and follow-ups
- 10 automations
- Weekly review and team load
Studio
For studios with many clients and approvals.
$24per person, per month
Start a 14-day trial- Everything in Team
- Unlimited automations
- Approvals before anything is sent
- Client timelines and health
- SSO, audit log, priority support
Questions teams ask first.
Something else? Write to hello@coveplanner.com. A person answers within a working day.
Does Cove send emails on its own?
Only when you allow it. By default every draft waits for you. You can let specific automations send, for example the “Got it, thank you” reply on receipts, and Cove logs each one.
What does Cove read?
The inboxes, calendars and call notes you connect. It skips anything labeled private, and your data is never used to train shared models.
Which tools work today?
Gmail, Outlook, Google Calendar, Zoom, Google Meet, Slack, Google Drive, Dropbox, QuickBooks, Xero, Notion and HubSpot.
How long does setup take?
About four minutes to connect. Cove reads the last two weeks of email and notes, so your first plan already has real work in it.
Can we keep our current task list?
Yes. Import from a CSV, Notion or Asana, or keep your list where it is and let Cove sync both ways.
What happens to our data if we leave?
Export everything as CSV or JSON at any time. Your data is deleted 30 days after you close the account.
Give Cove one week
of your inbox.
Connect in four minutes. Free for one person, no card needed.